Administrative Support Cover Letter
Writing a cover letter has become extremely important for getting the desired job opportunity. Employer will not read your resume completely. Hence, the information you presented in your resume that can help you get noticed will not be read by them. Cover letter is the summary of your resume. It will discuss the details provided in your resume briefly. In this way, employer will know about your job specific details without wasting much time. Cover letter should include everything that is necessary for the particular job. Here, we will help you know how to write the administrative job cover letters. We will also provide you the samples of cover letters for this position. All these details will surely prove you beneficial in drafting a winning job letter and creating a positive impact on the reader.
Administrative Support Job Description
In order to write the best cover letter for administrative support positions, first you need to know the job responsibilities associated with this position. Here are the major job duties that an administrative support assistant has to perform.
Administrative support officers have to perform number of job duties. Their main responsibilities include providing assistance to the seniors in administrative work. They have to handle the complicated business documentation, schedule the meetings and conferences, answer the telephone calls, managing the files, maintenance of office equipments, preparing the documents for presentation, etc. There are many other job duties performed by the administrative assistants.
When you are applying for this position in any organization, it is important that your work related skills should reflect in your application. It should be well organized and visually appealing. You need to write a cover letter to send along with your resume. The cover letter for administrative job will determine whether you are suitable for the job or not. Employer will save lots of time by going through your job letter instead of referring your resume.
Cover Letter for Administrative Support Job
Cover letter for any job should start with the name and contact details of the sender on the top left of the page. Provide the date when you are writing the letter below this contact details. Then you can provide the name and details of the recipient. These details will include name of the recipient, job title and company name. Use the professional salutations like "Dear" followed by the last name of the recipient. Call up in the company and know the name of the person who will be reading the letter if you are not aware of who will be reading the letter.
Cover letter is divided into three parts. The initial part will discuss the purpose of writing the letter. You can also give the information on how you came to know about the job and why do you find yourself suitable for the position.
Next part should tell the employer about your previous employments and your accomplishments related to your applied position. List the skills that are relevant to the job. Working as an administrative support assistant, you will have to perform number of job tasks, hence, you should possess excellent administrative skills like interpersonal communication, team building, analytical skills, problem solving ability, decision making, organizational skills, time management, computer skills, etc. Include all these skills in your cover letter to get attention from the reader. This is the main letter body of your cover letter where you have to convince the reader.
Third part is the closing of your letter. Tell them that you are looking forward to discuss the things in detail during the actual meeting. This will show your interest in the position.
At the end, use the salutations like "Sincerely", Faithfully", "Truly", etc.
Sign the cover letter and give the list of enclosed documents.
We have also provided the sample cover letters for administrative support positions. These samples will give you a complete understanding of writing the cover letters for such jobs.
Following are the list of administrative support cover letters:
- Office Coordinator Cover Letter
- Administrative Assistant Cover Letter
- Executive Assistant/Office Manager Cover Letter
- Administrative Assistant Cover Letter - 2
- Administrative Assistant Supervisor Cover Letter
- Receptionist Customer Assistant Cover Letter
- Administrative Position Cover Letter
- Administrative Support Position Cover Letter
- Office Equipment Support Position Cover Letter
Nearly every industry or business employs administration and office support personnel. They perform a wide variety of necessary tasks, like maintaining organized files, typing correspondence, sending faxes, and other basic office duties, including maintaining office equipment and office supplies inventory. They answer phones, schedule appointments/staff meetings, and insure the office runs smoothly.
Making travel arrangements, including air travel and lodging, often for groups, can be an important part of the job. They are also responsible for coding invoices before submitting them to A/P for payment, maintaining databases, conducting research, and preparing reports. When requested, they fill in as a back-up.
An administration and office support employee should be able to prepare routine correspondence, many times for the manager’s signature. They are often asked to work on special projects, prepare presentations, assist with the implementation of company policies and programs and to coordinate department-wide events.
Education & Training Requirements
Entry-level employment for administration and support is possible with just a high school diploma, but post-secondary vocational training is a plus. Upper-level positions, like medial and legal secretary, usually have completed post-secondary programs, and undergraduate degrees are typically required for executive secretary/executive assistant positions.
Skills required for administration and support positions include strong written and verbal communication and knowledge and experience with common office software, databases and spreadsheets.
According to the figures for May 2012 from the Bureau of Labor Statics:The mean annual salary of administration and office support personnel was $34,410. The bottom 10 percent earned $19,070 or less, and the top 10 percent earned $54,350 or more.
Mean annual salaries for the following categories from the same time period were:
- Executive Secretary: $47,500
- Legal secretary: $42,170
- Medical secretary: $31,350.
You’re ready to send your resume, but you need a cover letter. Your cover letter is your introduction to a potential future employer. It is an example of how you communicate and organize your thoughts. Strong communication and organization are part of what they’re looking for. Show them you’ve got what it takes. The sample cover letter below can give you a framework. You give it life. You want a support position, so provide examples of how you’ve made life easier for previous employers. Make them want to meet you.